Here is the weekly email! Enjoy!
Lab Management Changes
We want to follow up on the mention we’ve made previously about the changes in management in the labs. Our close relationship with the training organization will continue, but the labs will be moving into the "Support Services" part of Production Services. With this change, I will no longer be the manager of the labs. I will very much miss getting to work with you. This change probably won't affect your day-to-day work in the labs. I expect that policies and procedures will continue to evolve as they have over the time that I've been the manager. This transition won't happen overnight, and the new manager of the labs has not yet been announced. I will continue to serve in this role until we complete the transition. I will continue to keep you posted through this weekly email as well as through the shift supervisors.
Fliers and Posters
We’d like to remind everyone about the advertising policy in the labs. Apparently there’s been a woman wanting to hand out MTC fliers in the WSC lab and we’ve had several employees allowing her to do so. While we support the MTC, we don’t feel that it is appropriate for people to be interrupting our patrons with ads. If anyone comes in with fliers to hand out, please make them aware that we are willing to let them stand at the door with their fliers but we do not want them soliciting our patrons while they are at a computer. Also, if anyone expresses interest in having a sign or poster put up in the labs, please direct them to the office where we can take a look at it and approve it. Thanks!
Weekly Email
We know that several people haven’t been receiving the weekly emails lately. We’ve done some work and hopefully this is resolved. If you know any fellow employees that are still not getting it, please ask them to email the OCs to let them know. Also, just a reminder that the weekly emails are archived at http://oaclweekly.blogspot.com/ for those of you who want to refresh your memory or have been missing out on the weekly emails lately.
BYU/SA Powercords
BYU/SA decided that it wants to check out powercords for the student body. BYU/SA paid for the powercords labeled ‘BYU/SA powercords,’ and have “donated” them to us. Basically, since we already have a process in place, we are letting them fund a few extra powercords that we can check out through our system. We have the process outlined on a sign in the Media Center. Questions can be directed to Kim.
New Laptop Checkout Sheet
To replace the forms we have been using, due to some wonderful feedback and help from some amazing employees (thanks Jarom, thanks Kevin), we have a new Laptop Checkout sheet. The sheet is in a binder in the Media Center. Patrons fill out one line of the sheet per check out, and as they return the laptop/accessories/etc, the line can be highlighted with the marker in the binder. This will be a running record. As the top sheet is filled, it can be moved to the very back of the binder, and the new sheet can be on top. When the binder runs out of forms, more can be found on the website.
Hot in the Media Center
We hear that it has been extremely warm in the Media Center. In the evenings, when it is slower, employees should feel free to shut off some of the computers or all of the computers on the small side. Send a message and put up signs that inform the patrons that the computers have been turned off to reduce the heat in the Media Center.
Clarifications for Spring/Summer hours
Kyle has received some questions about picking up hours for Spring/Summer. For those of you who are picking up hours, you do not have to pick up 6 hour blocks. We want you to not pick up more than 6 hours in a single block, but you can pick up any combination of shifts that you would like.
Also, the whole process is a lot like picking up classes. You will be given access to pick up a certain number of hours and you can simply go through the week and pick up hours that you would like to have for the whole semester. Remember, May 1-7 is a template that Kyle will be using to create the whole Spring Schedule. It works just like picking up shifts on the website too.
Let Kyle know if you have any questions.
Training Deadline
The training deadline is April 1. All training-related projects are due at midnight on that day, both completed and created/revised TIPs should be done. All competency projects should be turned in. IF YOU HAVE ANY TRAINING ACTIVITY (TIPs, competency projects, still taking classes) THAT YOU WANT TO BE CONSIDERED FOR SEMESTER REVIEW, E-MAIL JESSE BY 4/1 TO LET HIM KNOW. Be sure to record all your competency projects as TIPs on the internal website to avoid being penalized for not meeting the TIPs requirement.
TIPs for Lab Consultants
Lab consultants, be sure to complete your created/revised TIPs by April 1. If you were promoted to be a lab consultant after the mid-semester deadline, you only have to create/revise 1 TIP, otherwise you are expected to create/revise 2. After you have created/revised a TIP, e-mail it to Jesse and immediately record it on the internal website to avoid being penalized for not meeting the TIPs requirement.
Thanks and have a great week!
Rebecca Kmetzsch
Office Coordinator
Training, Labs, Communications
rebecca_kmetzsch@byu.edu
(801) 422-2647
