Tuesday, December 28, 2010

Winter 2011 Schedule Posted

The Winter 2011 schedule is now posted on the internal website.  You can view the schedule under the “Schedule” tab, just make sure to choose your name from the drop down menu to make it easier to see when you have been scheduled.

 

Do not put any  hours up for sub after the first week of the semester. This makes it much harder to swap shifts later on. There will be an opportunity to meet after semester orientation meeting on Thursday 1/6 to trade, give up, or pick up shifts for the remainder of the semester.

 

The schedule is shortened for the first Monday, January 3rd, because it’s still semester break. The normal Monday schedule starts the following Monday 1/10.

 

Get in touch with me with any questions or concerns about your schedule.

Phil Hurst

Assistant Manager – Personnel

Open Access Computer Labs

(801) 422 7898

phil_hurst@byu.edu

 

Monday, December 20, 2010

Extra Hours

A few of you have already responded, but we need some help next Monday, Tuesday, and possibly Wednesday for testing tech podiums.

 

If you are interested in a few extra hours, please email me back and I will send you an email with additional information.

 

Thanks! Hope everyone is having a great break from school!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Tuesday, December 14, 2010

Hours available

If anyone is available, and wants some extra hours on the 27th, 28th, and 29th, from 8:00 am – 5:00 pm, we need help checking TEC rooms. If you are interested in those extra hours, please email me as soon as possible.

 

Thank you!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Monday, December 13, 2010

Weekly Email

Here’s the weekly email! Its nice and short. Enjoy.

 

 

From Phil

Dress Code: Remember nice looking jeans are allowed during finals and over the break, but every other aspect of the dress code is the same.

 

Also, check the blog, oaclweekly.blogspot.com for a great video of the office staff!

 

Have a great week, and good luck with finals.

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Elf Yourself Video

Check out this video of the Office Staff!

http://elfyourself.jibjab.com/view/1sPdigRye7ihHl19jIOR

If you make any of yourself or any of the other labs employees, be sure to send them our way!

Thursday, December 9, 2010

Christmas Party -Room Changed

Just a notification about the Christmas Party Dessert Potluck.  The room has been changed.  We will still be in the WSC, just in room 3280 instead of the other one.  Also remember that it is a potluck so please bring something.  I hope to see all of you there who can make it.

 

Again, the party is tonight, Thursday December 9th, 2010 6:30 PM  3280 WSC.  Have a great last day of classes.

 

Spencer Wallin

Assistant Manager - Customer Service

Open Access Computer Labs

269 McDonald Building – 801.422.4849

 

 

 

Monday, December 6, 2010

Weekly Email

Here’s the weekly email! Enjoy.

 

From Phil:

Availability: The final day to submit changes to your availability for Winter 2011 is Friday 12/17/2010. If you submit changes after this date you will be responsible for finding someone to permanently cover any shifts that you can’t work. If you do need to make changes after Friday 12/17 notify me immediately by email at that time.

 

40 hrs/wk: Resident students can work 40 hours per week beginning the first reading day, Friday 12/10, but the website will still only let you pick up 20 hours. Please email me with the date, time, and location of any shift that you would like to pick up but can’t because you’re already at 20 hours, and I will add it for you.

 

Dress Code: We know that the end of the semester can be stressful, so to help you out we’ve received permission for all labs employees to wear nice looking jeans during reading days, finals week, and over Christmas break (12/10-12/31). This is the only aspect of the dress code that will be different. All other aspects of the dress code will be unchanged. Jeans with holes, frays, or loud colors are not acceptable. We still need to be clean and professional for our patrons. Again this change is only effective 12/10-12/31 2010. Beginning 1/3/2011 its business (causal) as usual.

 

Kronos: Please take time this week to review your Kronos report for the semester (under Schedule tab -> Kronos) and make sure that everything is accurate. This information will be used to assess your punctuality in your performance review, so it’s in your best interest to make sure everything is correct!

 

From Spencer:

Open Access Computer Lab Dessert Potluck Christmas Party – The Christmas Party will be Thursday December 9th from 6:30 PM to 8:30 PM in room 3252 WSC.  We will have a poetry contest, games, and eat ourselves fat.  Hope to see all who can make it there.

 

Evaluations – All evaluations are due at 11:59 PM Dec. 10th.  Please be sure to finish them by this date if you value your Christmas.

Christmas party

 

From the OC’s:

Lab Assistants do have administrator rights to install programs. If anyone does not have administrative rights please let us know.

 

In the SWKT we have ‘Class in Session’ signs. We need you to be on top of putting those signs up. Every hour please check to see which classrooms need signs put up or taken down. This will benefit our patrons greatly, so they know which rooms are available to be used.

 

Thanks and have a great week! Have fun during your last few days of classes!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Thursday, December 2, 2010

Best Dressed Finalists

Please vote for one of the following 3 finalists on the website.



Wednesday, December 1, 2010

Best Dressed Round 1

First, please forgive my photo editing skills! I was trying to hurry and get these up and don't have photoshop on my computer at home.

BUT, please go on the internal webpage and vote for your choice for best dressed this month. Tomorrow, Thursday night, the top 4 finalists will be posted for your votes as well.




























-Rebecca L.

Christmas Break Hours available today at 6PM

This is a reminder that the first five hour increment of Christmas break hours will become available at 6 PM today.

 

Please remember these mandatory procedures as you pick up hours:

 

DO NOT:

Leave single open hours at the beginning or end of a shift.

Leave single hours in between a shift that you pick up and someone else’s shift.

Pick up every other hour so that you can hold a block of hours for yourself.

                Hold shifts for other employees.

 

DO:

Be considerate of your fellow employees and use common sense as you pick up hours.

 

Again, these procedures are mandatory, and failure to comply will disqualify you from working over the Christmas break.

 

If you have questions feel free to contact me.

 

Phil Hurst

Assistant Manager – Personnel

Open Access Computer Labs

269 Mc Donald Building  

(801) 422 7898

phil_hurst@byu.edu

 

Monday, November 29, 2010

Weekly Email

Welcome back! Hope you had a great Thanksgiving break

 

Here’s the weekly email.

 

From Phil:

Christmas Break Schedule:

The hours that will be available over Christmas break (12/18-12/31) are now visible on the schedule. Right now the weekly hour limit is set to zero and no one can pick up hours. Each weekday between Wednesday 12/1 – Friday 12/10 at 6 PM the weekly hour limit will be increased by 5 hours. In this way employees will be able to pick up shifts in 5 hour increments. Shifts will be picked up in the same way that you pick up hours that have been put up for sub.

 

Please remember these mandatory procedures as you pick up hours:

 

DO NOT:

Leave single open hours at the beginning or end of a shift.

Leave single hours in between a shift that you pick up and someone else’s shift.

Pick up every other hour so that you can hold a block of hours for yourself.

                Hold shifts for other employees.

 

DO:

Be considerate of your fellow employees and use common sense as you pick up hours.

 

Again, these procedures are mandatory, and failure to comply will disqualify you from working over the Christmas break.

 

Resident students may work 40 hrs/week beginning the first day of reading days. International students can begin working 40 hrs/week the day after finals. Resident students that are graduating at the end of this semester can work two weeks past graduation (until 12/31), but international students who are graduating may not work after the last day of finals.

 

If you have questions please feel free to contact me, your group leader, or any shift supervisor.

 

From Seth:

 

I hope you had a phenomenal Thanksgiving.  We chopped down an olive tree in my in-law’s yard.  Olive wood is hard. 

1.      Don’t forget the training deadline is this Saturday (Dec. 4).  All training class projects and TIPs points must be in by that date.

2.      Make sure you have clicked the “Enrolled” button for each of the training classes you attended.  If you do not do this, I will become angry and use my Jedi powers against you, etc.

3.      Also, if you haven’t e-mailed me about your training raise, I highly recommend you do so.

4.      Furthermore, the TIPs contest ends at 11:59 PM tomorrow (Tuesday)!  The current standings are as follows:

Group

Average TIPs Points

Sarah Godfrey

16.75

Jaewon Hwang

13.67

Steve Van De Graaff

12.75

Lynne Gabrielsen

9.25

Hannah Richins

8.5

 

 

These are the Top 5 groups (by group leader) in the TIPs contest as of 11/29.

 

 

 

 

 

From the OCs:

We will be out this week taking pictures for the best dressed contest! Be ready! And remember to watch the blog and the website for voting starting either Thursday or Friday.

 

From Spencer:

I hope you all had a wonderful break.  The Christmas Party will be on Thursday December 9th from 6:30 – 8:30 PM (the polls were split right down the middle so we compromised).  We will be having a Dessert Potluck, Haiku contest, and many other things, so we look forward to seeing you all there.

 

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Tuesday, November 23, 2010

Campus Closing

Hi everyone,

 

We don’t know if you got word from University Communications, but campus is officially closing today at 3:00 pm. This includes our labs. If you have shifts at 3:00 or later, please do not come to campus. Please note that campus will be closed tomorrow as well.

 

Those of you who are currently working, please send out status messages to patrons using our computers and close the lab at 3:00.

 

Have a great Thanksgiving! Please be safe in your travels!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Monday, November 22, 2010

Weekly Email

From the OCs;

Please remember to wear your lanyard and name badge whenever you are working in the labs. If you have lost yours or would like a new one, please email the OCs.

 

From Phil

Thanksgiving Break Scheduling:

Labs employees will be able to work more than 20 hours during the week of Thanksgiving break. This is under the strict condition that the sum of your hours from Sat 11/20 – Tues 11/23 is not more than 20. After that, hours accrued on Wednesday 11/24 and Friday 11/26 may push the week’s total over 20 hours.

 

The website will still only let you pick up 20 hours for that week, but you can contact me with the date, time, and location of a shift that you want to pick up and I can add it for you.

 

Normal scheduling policy will resume at the start of the next pay week on Saturday 11/27.  Please get in touch if you have any questions about how this will apply to you.

 

From Seth

 

Don’t forget to track your questions wherever you are!

Another exciting week in the TIPs Contest!  Do we have a winner already?  Only you (and your group members) can decide how close this race will be.  Keep up the great work!  The current standing are:

 

Group

Average TIPs Points

Sarah Godfrey

16.75

Jaewon Hwang

13.67

Steve Van De Graaff

11.5

Hannah Richins

8.5

Scott Gale

8.33

 

 

 

These are the Top 5 groups (by group leader) in the TIPs contest as of 11/22.

 

 

 

 

Just a reminder, the TIPs end of semester deadline is December 4 (a week from this Saturday).  Make sure you have completed your required TIPs points by that time.  If you do not know what your requirements are, e-mail me or check the Training Requirements document under the Document tab on the website.

 

From Spencer

 

Supervisors remember that the check sheets need to be filled out, and more importantly remember to visit each employee in your zone.  If they only work for an hour during your scheduled supervisor shift, then a phone call is okay, but try and always have some sort of contact with them.

 

Also remember that we are tracking every interaction we have with lab patrons.  Please do your best to record every interaction on the website.

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Wednesday, November 17, 2010

Training Class Requests

Dearest Employees,

 

As you are now getting your winter schedules finalized it is time to schedule something else!  IT Training has agreed to take requests for training classes for next semester, but I need them by December 1.  That is a few days after Thanksgiving (which is next week), so do it this week before you forget!  This is especially handy if you desire to become a lab consultant, or you have a tricky schedule, or if you have taken every training class they offer except that last one…

 

Here is what I need

1. Requested training class

2. Requested time (day and hours) for training class to be held

3. Smiles from all of you.

 

Get me those things, and I’ll get you a training class that works for your hectic lives!

 

Thanks,

 

Seth Hord

Assistant Manager – Training

Open Access Computer Labs

269 McDonald Building  

(801) 422 3074

seth_hord@byu.edu

 

Monday, November 15, 2010

Weekly Email

Hi Everyone!

Here’s the weekly email!

 

From the OCs

Please note that a change in printing will take place this coming Saturday, November 20, 2010. More information concerning how this will affect the lab assistants will follow later in the week.

 

From Phil

Thanksgiving Break Scheduling:

Labs employees will be able to work more than 20 hours during the week of Thanksgiving break. This is under the strict condition that the sum of your hours from Sat 11/20 – Tues 11/23 is not more than 20. After that, hours accrued on Wednesday 11/24 and Friday 11/26 may push the week’s total over 20 hours.

 

The website will still only let you pick up 20 hours for that week, but you can contact me with the date, time, and location of a shift that you want to pick up and I can add it for you.

 

Normal scheduling policy will resume at the start of the next pay week on Saturday 11/27.  Please get in touch if you have any questions about how this will apply to you.

 

From Spencer

Group Leader Evaluations are due at 11:59 PM on October 18th

Also all employees should be logging on to the desk station computers using the ‘oalassist’ login and password.  Please remember to do this.  And if you notice that a computer isn’t logged on with oalassist, log off and switch it before it locks, and you have to restart the computer.

Lastly, don’t forget to report every interaction with a patron using the question tracker.  This is very important, and we need all the help we can get.

 

From Seth

We’ve had a great week in the TIPs contest!  One fellow of fairness, suggested we divide the total points for a group by the number of people in the group (average number of TIPs per group member), thus evening the playing field.  Starting next week, the numbers will be reported that way.  Here are some of this week’s highlights:

 

Sarah Godfrey’s group moved from fourth to first with a strong 12 TIP lead.  Jaewon’s group deserves honorable mention for moving from dead last to third place.  Lynne’s group also made good strides to make the top 5.  The fact that one person can make a difference was strongly shown by Jarom, who has completed 23 TIPs points!  One person can’t do it all, though.  In this race, Jaewon’s group is strong and steady with each group member completing an almost equal number.  Keep up the great work!  Y’all are awesome!

 

 

Group

Current TIPs Points

Sarah Godfrey

53

Steve Van De Graaff

41

Jaewon Hwang

35

Lynne Gabrielsen

33

Hannah Richins

31

 

 

These are the Top 5 groups (by group leader) in the TIPs contest as of 11/15.

 

 

 

 

Thanks and have a great week! Let us know if you have any questions!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Tuesday, November 9, 2010

Weekly Email

Here’s the weekly email! Sorry it’s a day late again this week.

 

From Seth:

The current TIPs rankings are:

 

Group

Current TIPs Points

Steve Van De Graaff

34

Hannah Richins

31

Byron Duncan

26

Sarah Godfrey

24

Kim Loose

23

 

 

 

Congratulations to Steve’s group who went from 3rd to 1st!  And also to Sarah Godfrey’s group who made the top 4!  Keep it up!

 

 

 

Training Classes

With the switch back to IT Training, their curriculum and our competency projects are not quite in-sync, yet.  Even though this is the case, it is your responsibility to learn the material in the competency project.  You may look at the projects before your training class (which will give you great questions to ask) or you may use the help menus, Google, other employees, etc.  You may also call or e-mail me and I will come personally teach you the skill during one of your shifts.  If you have any questions about this, please let me know.  Keep on keepin’ on!

 

Thanks! Have a great week! Let us know if you have any questions or problems.

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Tuesday, November 2, 2010

Weekly Email

Here’s the weekly email. Sorry it’s a day late, we were waiting on a few things before I sent it out.

 

From the OCs

You can now log-in to desk stations using oalassist just like we used to. This way you don’t have to worry about logging off when you leave and if a computer locks on you, you will be able to unlock it. Hope this helps. Be sure to thank the techs!

 

From Spencer

Remember to be greeting people as they approach the desk, and enter the lab.  We want to be the top dogs of customer service here at BYU.  Also don’t forget that each employee is supposed to get up every 15 minutes during their shifts. 

 

From Phil

Mobile Alerts is stable and working great now, so please turn it back on if you would like help remembering shifts that you have picked up! The Mobile Alerts page is under the Communications tab.

 

From Seth

‘Sup, y’all?  Thanks for your hard work and getting your TIPs done by the mid-semester deadline.  Now for the fun stuff… November is the month of competition!  In honor of this great moon cycle, we are having a training competition.  The competition will be as follows:

The group which completes the most TIPs points by the end of the month of November will have pizza provided for each member of their group.  The group who comes in second will get honorable mention in the newsletter and Snickers bars for each group member.  May the most competitive group win!

 

Have a great week! Let us know if you have any questions!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Thursday, October 28, 2010

Best Dressed for October




Please vote on the internal website! The winner will get a spotlight in the November Newsletter and a small prize!

Thanks!

Surplus Sale Today

If anyone would like to help with the surplus sale today from 3:30-6:00 pm, please let me know as soon as you can. They’re looking for about 4 people and could really use the help.

 

Thanks! Call if you are interested or if you have any questions.

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Monday, October 25, 2010

weekly email

Here’s the weekly email. Enjoy!

 

From Phil

Update

Please update the number of hours that you are available to work next Winter semester. To do this go to the “My Info” tab on the internal website, choose “My Availability,” make sure the semester drop down box is set to Winter 2011, select the appropriate number under the “Hours per week” drop down box, and click “Save Availability.” If you won’t be working in the labs next semester set your hours to 0 and leave a comment  to that effect.

 

Lab Assistant Applications Open: The application can be found under the Jobs tab, and will be available through October 31. If you would like to refer someone for the position please guide them through the process and email a recommendation to Phil, with thoughtful reasons why they would make an excellent labs employee.

 

From the Technicians:

For now, to logon to Windows Transaction Tool, please use the username oalassist and the password st33pl3. Let us know if you have any questions or problems.

 

From Spencer

Remember that we are tracking every, I repeat every single interaction that we have with a patron.  Please be on top of this, and let us know if there are any issues with the questions tracking.

 

From the OCs

Remember to check on our blog oaclweekly.blogspot.com to vote for Best Dressed! Pictures should be up on the site tomorrow and voting will take place on the internal website. Please remember to vote!

 

Have a great week! Let us know if you have any questions and enjoy your Halloween weekend!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Monday, October 18, 2010

Weekly Email

Hi Everyone!

 

Here is the weekly email. Enjoy!

 

From Seth:

A few things (though it may feel like 20 things):

1.      First, a shout out for the 24 of you who have completed your semester training classes.  Way to go!

2.      The training class calendar has been updated.  I added 17 new classes so if you can’t make it to any of them, I probably won’t believe you.

3.      You must now sign up for training classes on both the lab’s website and it.byu.edu/training.  This also means you must un-enroll on both calendars if you can’t make it to a training class.  If you don’t know how, ask your supervisor.  If you were signed up before Friday (Oct. 15) for existing classes, you were automatically signed up on both calendars.

4.      TIPs mid-semester deadline is October 31.

5.      You are phenomenal.  This means you.

 

 

From Phil

Lab Assistant Applications Open: The application can be found under the Jobs tab, and will be available through October 31. If you would like to refer someone for the position please guide them through the process and email a recommendation to Phil, with thoughtful reasons why they would make an excellent labs employee.

 

Etiquette for posting/picking up shifts: When you put shifts up for sub be sure to mention which hours you would like taken first or if you would like them all taken at once or nothing, etc. When you’re picking up shifts, be considerate of the employee whose hours you are taking. For example, don’t leave lone hours at the beginning or end of the block that you pick up. When in doubt get in touch with the employee that posted the hours and figure out the best way you can cover them.

From Spencer

Evaluations

  Mid semester evaluations are open.  All Lab Assistants and Lab Consultants are required to do 4 evaluations, one of which has to be your group leader.  They are due at 11:59 PM, Oct. 31st!    Supervisors, Group leader evaluations are going to be on a 3 week schedule until December.  This is due to some technicalities with the website.  For now the next group leader evaluations are due at 11:59 PM. October 27th.    If you have any questions concerning these please ask away.

 

 

From the OCs

Some of you may not know that we have a blog. All the weekly emails are posted directly to this blog in case you need to find some information and can’t find the email in your inbox. The address is oaclweekly.blogspot.com. Soon, the OCs will be posting pictures of the finalists for the best dressed contest. Be sure to check it out to vote for who  you think should win Best Dressed this month. Voting will take place on the internal website, but the pictures will be on the blog.

 

Sexual Harassment Prevention Training

Please ignore the emails from OIT that you are getting regarding this training. Our employees are required to attended the training during Winter Semester.

 

Thanks and have a great week!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Friday, October 15, 2010

IT Training...There and Back, Again. A SAM's Tale

Dearest Lab Employees,

 

Please read the following e-mail very closely as it contains important information regarding the new training system adopted by OACL.

 

As many of you are aware, Spencer Bean is no longer with us as of today.  This has caused us to re-examine our relationship with IT Training.  Once again, IT Training will be teaching our training classes.  They have graciously agreed to teach many of the classes we already have scheduled (please thank the trainers profusely, as many of them were put on the spot for next week's classes).

 

Here is what this means for you:

 

1.  As of this morning, if you were scheduled for a training class in the future, you will automatically be scheduled for that class on IT's website, and your training class will take place at the same time, in the same place. (again, please thank the trainers for being so accommodating!)

 

2.  If you are not currently signed up for a training class, but would like to sign up, please wait until Monday's e-mail with further information.

 

3.  A few of the classes have been cancelled because there were only one or two people in them.  You will get a personal e-mail from me if your class has been cancelled.  Please pay very close attention to the class and date to avoid confusion.  The following classes will continue as scheduled:

 

Oct 18 Illustrator

Oct 19 InDesign

Oct 29 Photoshop Foundations Accelerated

Nov 12 OneNote

 

4.  If you started a training class with Spencer this week (Photoshop and Data Analysis) plan on finishing those next week with Spencer.  I will e-mail you this weekend if that changes.

 

If you have any questions, please e-mail me, call me, etc.  I will e-mail you more information about signing up for future training classes on Monday.  Have a great weekend!

 

 

Seth Hord

Assistant Manager – Training

Open Access Computer Labs

269 Mc Donald Building  

(801) 422 3074

seth_hord@byu.edu