Weekly Email

Welcome back to school. Here is the weekly email. Enjoy!

 

From the OCs:

 

The SWKT Phone

                The SWKT currently does not have a working phone. If you need to contact the SWKT please use the radio to call either the supervisors or to call the OCs and we can pass along a message. Let us know if you have any problems. An order has been submitted for the network jack to be configured correctly, but it may take a few days. We will let you know when it is working again.

 

Orientation Meetings

                Tonight at 7:00 pm is New Employee Orientation. All new employees are required to attend. This meeting is in the McDonald building, where you met your Supervisor for training, or where your interview took place. Let the OCs know if you have any questions.

                Employee Orientation is Wednesday, September 1^st, at 7:00 pm in 3224 of the WILK. All employees are required to attend. Email the OCs if you have class and you will be excused.

                Please note that the dress code applies at both of these meetings.

 

From Phil:

 

If you need something changed with your schedule for this fall, there will be an opportunity to meet with other employees after orientation on Wednesday to trade shifts. In the meantime, please do not put up any hours for sub after this week, seeing as the long term schedule will need to be altered when people trade shifts.

 

From Spencer:

                Remember that there are many new people on campus who don’t know about the labs, or who don’t know how to print among other things. So, while you are at work be assertive and go to the patron, asking if they need help.

 

From Jesse:

                Pharos Remote Changes

The Pharos Remote works a little differently now.  Please look at http://train.byu.edu/labs/pharostutorial/pharostutorial/pharostutorial.html for a short, two-minute tutorial to learn about all these changes.

 

 

Call if you have any questions. Have a great week and we’ll see you at the orientation meetings!

 

 

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

267 MB 422-2647

 

Opportunity for Extra Hours - TEC Podium Checks

OIT is in need of as many employees as possible to help check TEC podiums throughout campus tomorrow, Friday, August 26, 2010. All labs employees are invited to aid in this effort. If you are interested, please report to room 276 of the Mc Donald building by 7am tomorrow morning for a briefing. Current labs dress code will apply (jeans ok, but no open toed shoes).

 

There is a Kronos clock in the McDonald building where you may clock in and out. If you have a scheduled shift, please work your assigned shift as normal.

 

Please contact Jesse Keyser with any questions:

 

Jesse_keyser@byu.edu

(217) 299-0537

 

Phil Hurst

Assistant Manager – Personnel

Open Access Technologies

269 Mc Donald Building  

(801) 422 7898

phil_hurst@byu.edu

 

Weekly Email

Here’s the weekly email. Enjoy!

 

From Kim:

New Employee Orientation Meeting
August 30th, 2010
7-9PM
276 MB (McDonald Building)
This meeting is for new employees. The meeting is mandatory and if there are any conflicts contact Phil immediately.

Orientation Meeting
September 1st, 2010
7-9PM
3224 WSC
Come meet together with all the employees. We will be going over what’s new and exciting about the labs for this fall. This meeting is MANDATORY for ALL employees. Please make the proper arrangements. Phil will be contacting those who have a shift during this time. If there is a conflict, email the Office Coordinators immediately, including the reason, to be excused.

Please note that dress code applies for both these meetings.

 

From Phil:

 

Thanks for your patience as he has been putting together the fall schedule. It will be posted in time for the new semester.

 

From Ocs:

 

Spencer is now in the office, taking over the SAM of Customer Service position and Lynda will also be starting as Office Coordinator this week. Jesse is also back in the office. Feel free to email them individually if you have problems or questions.

 

Thanks! Enjoy your last week before school starts.

 

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

rebecca.lewis@byu.edu

(801) 422-2647

 

Education Week

Hello Everyone!

 

Sorry for the 3^rd email today. But we just found out about this and it’s important for everyone to know about it.

 

There is a guest log-in for Education Week:

 

Net ID: edwk

Password: yteachu

 

We are not advertising printing for education week participants, but if they ask you, go ahead and send through a courtesy print job.

 

If you have any questions or problems, please call. Thanks!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

rebecca.lewis@byu.edu

(801) 422-2647

 

Another One

Sorry everyone. We had some confusion earlier. The SWKT lab is not open yet. It will most likely be a few more days before they are finished. If you are scheduled there, please check the SWKT to see if computers are set up, and then head to the Media Center.

 

Sorry. Thanks again

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

rebecca.lewis@byu.edu

(801) 422-2647

 

Weekly Email

Here is the weekly email. Enjoy!

 

From Kim:

 

Education Week

Education week is this week, so the campus will be filled with many guests. In some ways you will represent BYU as well as OIT, and we ask that you represent both well. People may approach you with questions about computer access. You will need to direct them to the public computers in the library because we do not have public computer access. If they have questions about other things, help them out or call BYU-info to find them an answer if possible. Remember 422-INFO is your friend, and will help you help them. Thanks for all being such great employees. We are grateful to have all of you as our representation this week.

 

End of Semester Reviews

August 2-17^th

Evaluations Tab

LA and LCs should all complete at least 3, but are welcome to do more. Of those three, one must be your group leader. Fill out the evaluations thoroughly…leave detailed comments so I know why you give them the rating you give them. I’m going to hold everyone to a higher standard when it comes to the completeness of the evaluations this time around. Let me know if you have questions, and remember they are due on the 17^th. Don’t put them off!

 

From Phil:

 

Schedule

Please make sure that as you submit your availability that you only black out hours that you have classes or other firm , recurring commitments. If there are hours that you would prefer not to work but are physically able to, please leave those hours blank. Failure to submit an accurate availability is unfair to your fellow employees and will be considered negatively in you semester review. For the most everyone’s availability looks great. Thanks for being on top of it!

 

From the OCs:

 

SWKT

The SWKT is opening again. If you have shifts scheduled in that lab, you no longer need to go to the Media Center. Feel free to call the OCs with questions or problems.

 

Thanks and have a great week!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

rebecca.lewis@byu.edu

(801) 422-2647

 

SWKT Lab

Sorry for the last minute email, but this is important and we want to be sure that everyone understands what is happening.

 

We wanted to let you all know that the carpet in the SWKT computer lab is being replaced. All of the computers and currently being moved out of the lab. It will be closed for the next few days while they are finishing that up. If you are scheduled in the SWKT during the next few days, please go check and see if the lab is reopened at the beginning of your shift. If not, just head up to the Media Center lab for the rest of your shift.

 

Sorry for the confusion. If you have any questions or problems, feel free to call me.

 

Thanks and have a great weekend!

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

rebecca.lewis@byu.edu

(801) 422-2647

 

Weekly Email

Here’s the weekly email.

 

From Kim:

 

Potluck TOMORROW!

August 10th,

7 PM

Rock Canyon Park.

There will be games and food! If you are coming, get the money to Kim or sign up for something to bring! Let me know if you have any questions!

 

End of Semester Reviews

August 2-17^th

Evaluations Tab

LA and LCs should all complete at least 3, but are welcome to do more. Of those three, one must be your group leader. Fill out the evaluations thoroughly…leave detailed comments so I know why you give them the rating you give them. I’m going to hold everyone to a higher standard when it comes to the completeness of the evaluations this time around. Let me know if you have questions, and remember they are due on the 17^th. Don’t put them off!

 

From Phil:

 

I am working on the Fall 2010 schedule, which will begin on the 28^th of August, the Saturday before school starts. I will be using the availability that you currently have posted on the internal website. If it needs to be updated please do so immediately. As of Tuesday your availability will be locked in as the schedule begins to take shape. After this point you will be responsible to find someone to cover your shifts if you cannot work it because of a schedule change.

 

As the hiring process draws to a close I want to say thank you for all of the wonderful referrals that you sent our way. It is a measure of the quality of our employees that we are networked with so many qualified, experienced individuals. Of course, due the large number of applicants and referrals, we could not interview or hire all of them. If you know someone who wasn’t interviewed or hired this round of applications please encourage them to continue to gain experience and reapply in the future.

 

From the OCs:

 

Erika’s last day is tomorrow. If you need to get in touch with the OCs email oat@byu.edu or Rebecca at her direct email. Jesse is back. If you have questions or concerns with Training feel free to contact Jesse now!

 

Have a great week. Hope to see you all at the potluck!

 

 

Rebecca Lewis

Office Coordinator

Open Access Computer Labs

rebecca.lewis@byu.edu

(801) 422-2647

 

Surplus Sale Help

Hello everyone!

 

There is a surplus sale today at the Elsworth Building, and they need 4-6 people to help out with running the sale.  This is a great opportunity for you to get a few more hours of work,  since you’ll be allowed to clock in if you are helping run the sale.  They would need you to report to the Elsworth Building at 3:30 PM today and work until 6:00 PM.  Let us know if you’re interested in helping as soon as you can!

 

Thanks!

 

Erika Kimbler

Office Coordinator

Open Access Computer Labs

422-2647

erika_kimbler@byu.edu

 

Weekly Email

From Phil:

Schedule Changes

Remember to look ahead at the schedule as there are significant changes during the summer break after final exams. Contact me if you have any questions about the changes in the schedule.

 

From Kim:

Another Potluck!

August 10th, 7 PM

Rock Canyon Park

There will be games and food! If you are coming, get the money to Kim or sign up for something to bring! Let me know if you have any questions!

 

End of Semester Reviews

August 2-17^th

Evaluations Tab

LA and LCs should all complete at least 3, but are welcome to do more. Of those three, one must be your group leader. Fill out the evaluations thoroughly…leave detailed comments so I know why you give them the rating you give them. I’m going to hold everyone to a higher standard when it comes to the completeness of the evaluations this time around. Let me know if you have questions, and remember they are due on the 17^th. Don’t put them off!

 

Have a great week!

 

Erika Kimbler

Office Coordinator

Open Access Computer Labs

422-2647

erika_kimbler@byu.edu